---
title: "New Staff Guide"
slug: "new-staff-guide"
updated: 2026-07-02T22:57:02Z
published: 2026-07-02T22:57:02Z
canonical: "help.schoolwise.com/new-staff-guide"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.schoolwise.com/llms.txt
> Use this file to discover all available pages before exploring further.

# New Staff Guide

## Step 1: Add New Staff to SIS

a) Use the SchoolWise Desktop app staff form to add new staff. [Click here for instructions](https://help.schoolwise.com/docs/staff-records).

b) Assign teachers to courses as needed. [Click here for instructions](https://help.schoolwise.com/docs/course-setup#assign-a-teacher-to-a-course-section).

## Step 2: Assign SIS Access Privileges

Determine what SIS access privileges are required. There are two SchoolWise SIS applications: SchoolWise Desktop and SchoolWise Web. They do not contain all of the same features. [Click here for more information](https://help.schoolwise.com/docs/schoolwise-applications).

a) [**SchoolWise Desktop**](https://help.schoolwise.com/docs/using-schoolwise) is the administration user interface of the student information system that runs on Microsoft Windows.

If a staff user account is needed for the SchoolWise Desktop app, it can be setup by a school security admin per these instructions: [https://help.schoolwise.com/docs/schoolwise-user-security#schoolwise-desktop-user-security](https://help.schoolwise.com/docs/schoolwise-user-security#schoolwise-desktop-user-security)

The SchoolWise Desktop app software can be installed per these instructions: [https://help.schoolwise.com/docs/installing-the-schoolwise-windows-desktop-client](https://help.schoolwise.com/docs/installing-the-schoolwise-windows-desktop-client)

b) [**SchoolWise Web**](https://schoolwisesis.document360.io/docs/en/schoolwise-web-modules) modules run in a web browser and thus can be accessed from any internet enabled device (PCs, Macs, iPads, Chromebooks, smart phones, etc.).

If a staff user account is needed for the SchoolWise web app, the user can setup their own account per these instructions: [https://help.schoolwise.com/v1/docs/how-to-create-teacherstaff-web-accounts](https://help.schoolwise.com/v1/docs/how-to-create-teacherstaff-web-accounts).

Note: A staff member must exist in the SchoolWise desktop SIS (Step 1) before a SchoolWise web user account can be created. A staff member must be assigned to a school (enrolled) before appropriate web user privileges can be granted by a security admin with the authority to set privileges (Manage User Roles). [Click here for more information](https://help.schoolwise.com/docs/user-privileges).

## **Step 3: Orientation Training**

Please check out the SchoolWise Knowledgebase ([https://help.schoolwise.com](https://help.schoolwise.com)) for training and news!

a) Desktop app training articles:

[https://help.schoolwise.com/docs/using-schoolwise](https://help.schoolwise.com/docs/using-schoolwise)

[https://help.schoolwise.com/docs/video-course](https://help.schoolwise.com/docs/video-course)

b) Web app training articles:

[https://help.schoolwise.com/docs/school-office-menu](https://help.schoolwise.com/docs/school-office-menu)

[https://help.schoolwise.com/docs/gradebook-navigation-guide](https://help.schoolwise.com/docs/gradebook-navigation-guide)