Using the Report Explorer There are over 1500 reports available to you in the SchoolWise Report Explorer.   The extensive amount of reports may be overwhelming at first, but there are a few tools described below that will help you to locate what you’re looking for. When you first launch the Report Explorer from the left side from button you will see the screen below.  The three main parts of the Report Explorer screen are the Search Tool (top lefty hand corner) the Category List Tree (left side panel) and the Report Description & Documentation Area (the entire right side of the form.     To overview the process of locating a report - the Search Tool is always the first place to begin.  If you can’t find what you need there then you may browse through the Category List.   Don’t be afraid to look at the description and documentation to

in the desktop form (not synced with the web). Manage School and Course Gradebook Settings Privilege to access (read/write) all teacher gradebooks and Course Gradebook Settings from the Administration menu. Note: The List Users privilege must also be enabled. View Parent Accounting Balances Privilege to access parent accounting balances from the Admin/Manage Users/Parents Tab and show card payments authorizations history. Note: The List Users privilege must also be granted. Define and Manage District Skill Sets Privilege to access Manage Skill Sets from the Administration menu. Send Telephone and Email Alerts Allows access to Parent Alert system. Online Forms System (Online Registration) Online Registration Management Console: View is required to access forms completed by parents/guardians. Manage Online Form Packets: View is required to see form packets. Manage Online Form Packet Variables: View is required to see the packet form variables. Change is required to edit the packet

For the 2020–21 school year only, CDE has determined that districts and county offices can implement the use of electronic signature for weekly attendance reports, daily participation, and weekly engagement records, even if the district or county office of education does not have prior approval of their attendance accounting system using manual signatures, as long as the following is in place:   1. The electronic system has a procedure to track and verify that initial attendance is entered within two weeks from the calendar day of the school day for which the attendance is a record thereof. This flexibility would be for the purpose of distance learning attendance tracking only. Attendance for in-class instruction should still be entered on the calendar day of the school day of record. Under certain circumstances, such as wide-spread power outages, system interruptions, or for students participating in distance learning, teachers are allowed

Overview SchoolWise has both Letter-Grade and Standards-Based gradebooks. Either one or both types of gradebooks can be used for the same class. Gradebooks can be enabled for specific classes if desired.  Letter-Grade Gradebooks and report cards use traditional letter based (A-F) marks. Assignments are scored on a numeric point system based on the percentage of points they earn, out of the total points available. Any grade in your marking system table can be used for a report card mark. Letter-Grade report cards normally just show 1 overall letter grade mark per course, but you can add 1 or 2 optional supplementary marks if desired. Letter-Grade report cards can be printed from the Desktop Report Explorer or from the Web Reports. Standards-Based Gradebooks and report cards use standards that are referred to as “skills”. Standards-Based grading operates on a fundamentally different concept than

top right has been streamlined with fewer direct links. A Student Information form has been added to the web school office menu to provide quick access to view essential information for all students. This includes family contacts, attendance exceptions, and discipline incidents. Note: Teachers have access to the student information for their class rosters from within their web gradebooks. Access to the student information form can be provided to other staff by assigning this privilege. Click here for more information. September 2022 - New export for Independent Study Attendance Collection (ISAC) The Desktop export ' STAS Student Absence Month for ISAC ' (File Exports - CALPADS category) has been added. As mentioned in CALPADS Flash Update 235 , the STAS file will need to be submitted to the ISAC Reporting System for each of the months August 2021 through May 2022. That means an exported file will need created for each of the 10 months

Grade 5 Math, you can choose this option to add the new assignment to all three of those math sections. If the other sections do not have a matching Assignment Category, the category from the current section will be copied to the other sections. This option is only available if you teach more than one section of the same course during the same marking period.   Please note that if one section has an assignment category of “Test” (singular) for example and a separate section has an assignment category of “Tests” (plural), a new category of “Test” (singular) will be created in the second class and perhaps affect your assignment category calculations in ways you did not plan for.  This is why Assignment Categories must be named consistently between sections.     All my sections that have a matching category name The new assignment will be added to all your class sec tions

Attendance can be recorded in the Desktop Attendance form or in the Web Attendance form. Attendance Recording Method (Positive vs Negative) For negative attendance, a student is considered present by default unless they are marked absent. This is the default attendance recording method used for most courses. This type of attendance recording is often used to track attendance in ADA Homeroom day classes. The default ‘Present’ status is normally hidden so it is not visible in the desktop attendance form or web attendance form. For positive attendance, a student is considered absent by default unless they are marked present. This type of attendance recording is often used to track attendance in specific classes (ex. period classes or after-school programs). The positive attendance option can be enabled in the course section setup. Recording Attendance in the Desktop app   The SchoolWise Desktop app attendance form can be used to record attendance

Adding staff members to your SchoolWise SIS consists of a two-step process of first creating the new staff member record and then assigning that staff member to a school.   How do I Add a Staff Member?  First, launch the Staff Form by left-clicking on the Staff button  in the menu bar on the left side of the screen. Now left-click the New Icon in the Primary Navigation Toolbar or right-click on the active staff list and select 'Add New Staff'. Enter the Name of the staff member and other appropriate info and then click next. The form searches the current staff for possible matches.  If a match is found, select that row to load the existing record in the staff form.   If no match is found, select the last row in the list to create a new staff member record.   Save your changes by clicking on

Taking Attendance for Short-Term Independent Study Short-Term Independent Study can be used for a maximum of 15 cumulative days per school year. If the cumulative duration is greater than 15 days, then you have to enroll the student in Long-Term Independent Study .  Short-Term Independent Study attendance records can be tracked in SchoolWise. In the desktop app you would choose Absent then set the reason as seen below: IS Cred - Credit Verified (Work Completed) Counts toward ADA IS NoCr - No Credit (Work was not completed) Does not collect ADA IS Pend - Pending (Waiting for work to be received) Does not collect ADA For a student to receive ADA they need to be marked as: IS Cred.   While this is marked as an absence in the system it is re-calculated back into the ADA reports as a separate line item for Short Term Independent Study.  Taking Attendance

Letter-grade Marking System  Traditional Letter Based (A-F) report cards are scored on a point system based on the percentage of points they earn, out of the total points available. Any grade in your marking system table can be used for a mark. Letter-Grade report cards normally just show 1 overall mark per course but you can add 1 or 2 supplementary marks to the overall mark for every letter grade course. Setting the Default Marking Scale  Clicking on the Schools button on the left side of the screen opens the School Form.                                                      Choose the school for which you want to set the default marking scale and then click on the Marking System tab.   Set the marking system type to "Letter". Define the default marking system parameters (Grade, Points, Honor, Min %, GPA Yes/No). You can add a grade by clicking the new button on the top right

Course Setup Overview The Courses f orm can be launched from the toolbar by selecting Courses.   Note: SchoolWise comes pre-loaded with default courses that should relate to your school type, these are a good start but you may need to edit or add courses, and you will need to set up the sections within each course. Course – A course is defined as any Grade Level, Academic Class, or Activity List that a student can be enrolled into. To create a new Course – first select what type from the pull down menu - Launch the courses form, click the new icon (or right click the course list now J ), enter the Local ID (should be unique), long & short name of the course, set the required fields then click the Save icon. You can set the other fields as needed. Section  – Before any student can be enrolled into a course of any

Top Questions asked about Rollover and End of Year When can I enter new students into SchoolWise? You can enter new student records at any time in SchoolWise. You can pre-enroll new students in a school at any time in SchoolWise (the initial school enrollment date should be the first day they attend school). The rollover from the current school year to the upcoming school year does not have to be complete to do this. The calendar for the new school year does not have to be setup to do this.  The only limitation is that students can't be pre-enrolled in a class for the upcoming school year until after rollover has been completed. Class scheduling for the new school year can’t be done until after rollover has happened. If you re-enroll a former student, note that the end-of-year rollover auto-advance grade

Disciple Referrals are synchronized between the SchoolWise Web app and SchoolWise Desktop app. Discipline Referrals Privileges Click here for general information on setting web user privileges. Any staff member (with a staff web user account) can view, change, insert (create a disciple referral record), or delete a disciple referral record if granted the corresponding privilege. The Discipline Referrals link will be enabled when the “View Allowed” privilege has been assigned. Discipline Referrals link for Admin Staff Discipline Referrals link for a Teacher Privileges to Access Student Referrals Note: “Access StudentReferrals - View Allowed” gives teachers the ability to view discipline referrals for their students. If you are not a teacher, you can’t view discipline referrals created by others unless you also have the "Manage Tier 3 Discipline Referrals - View Allowed” privilege. Privileges to Manage Tier 3 Discipline Referrals “Manage Tier 3 Discipline Referrals - View Allowed” gives you the ability to

Overview Standards-Based Gradebooks and report cards use standards that are referred to as “skills”. The gradebook and report card content is dependent on the specific skills linked to specific courses. Skill sets are 100% customizable for every grade level as the skill description is a free form text field. You can create a custom skill set or import an existing skill set (Common Core State Standards or other custom skill set). The report card marks are determined by the skill assessment scores and grading policies (Mastery Level calculation and Rubric). The report card legend can be customized based on your marking rubrics (contact SchoolWise support for assistance). Key Requirements: Courses and sections need to be setup in the desktop SIS. Click here for more information . Enable the Standards-Based Gradebook for each course as desired. Click here for more information .   Create your skill set(s). 1 skill set per

Contacts form, Student Medical Information form, General Consent form). Special survey packets can be published (ex. Enrollment Survey). New Parent/Student  Enrollment  Application Packets If this optional feature is desired, contact jevon@schoolwise.com to enable this at your school. Special online form packets are required for new parent/student enrollment applications. These packets include specific forms required for creating new parent/student records in the SchoolWise SIS and specific forms required to enroll a new student (ex. student information, immunization records, health exams, previous school records, records release request, etc.). Once new parent/student enrollment application packets have been created, they can be published at any time. If the applications packets are published for the upcoming school year, the student enrollment application form can also be used for ongoing enrollment in the current school year while still in session. The student enrollment application form will include both school years

Online Registration Walk-through for Parents   Online Registration Walkthrough for Parents Log in to your SchoolWise Parent Portal  (Remember that your password is case sensitive.) If you forget your login or password, click “Click Here if you Forgot your Password” , enter your email address which is on file at the school and your credentials will be sent to you. Click here for help information on creating a Parent Portal web account. Click the “ Online Registration ” button in the bottom left menu. All existing in-household parents will see the First Day packet (when published). All existing in-household parents will see the optional Student Application packet (when published).  Out-of-household parents/contacts (with an individual parent portal account) do not have access to online registration forms. New parents (without any enrolled children) who create a new parent portal account will only see the optional Parent/Student Application packets initially

Short-Term Independent Study   can be used for a maximum of 15 cumulative days per school year. If the cumulative duration is greater than 15 days, then you have to enroll the student in Long-Term Independent Study . In SchoolWise Short Term Independent Study is already in place. In the desktop app you would choose Absent then set the reason as seen below: IS Cred - Credit Verified (Work Completed) Counts toward ADA IS NoCr - No Credit (Work was not completed) Does not collect ADA IS Pend - Pending (Waiting for work to be received) Does not collect ADA For a student to receive ADA they need to be marked as: IS Cred.   While this is marked as an absence in the system it is re-calculated back into the ADA reports as a separate line item for Short Term Independent Study.  Note: The minimum number of consecutive days that a non

Student Web Portal Access Open an up-to-date internet browser (Chrome, Edge, FireFox, Safari, etc.) and navigate to the URL assigned to your school for SchoolWise Web access. It would look like this: YourSchool.schoolwise.com where "YourSchool" will be unique to your school. Do not try to connect to YourSchool.schoolwise.com. “YourSchool” is a subdomain prefix assigned by SchoolWise for your specific school district or charter school. After your web module has been setup, we will provide the specific prefix to you. Do not add the www prefix to your school subdomain. SSL will flag it as a security problem since www.YourSchool.schoolwise.com is not the same address as YourSchool.schoolwise.com. Has a student already created a web account? If yes, they can then login. If not, they need to create a web account before they can login. See below for instructions. Has a

School administrators can see all users who are currently logged into their district in the SchoolWise web system. Click the "Show Current System Usage" link from the School Office System Adminstration Menu to see the current users. View User Audit Trail School administrators can view the user audit trail for any web account which includes the login history. We also have web reports to capture student login history or parent login history. For teacher web accounts, View User Audit Trail also includes a change log for gradebook marks and attendance records. To the right of each name (to the left of the username) is what is known as a Hamburger Menu. Click on this and then click on View User Audit Trail.

School Enrollment Overview Students must be enrolled in a school before they can be enrolled in any course or activity list. School Enrollment Status Code Primary Enrollment (Code 10) Secondary Enrollment (Code 20) Short-Term Enrollment (Code 30) Non-ADA Enrollment (Code 50) Summer School Enrollment (Code 25): This SchoolWise internal enrollment type is linked to a summer school ScyID. This enrollment type ends automatically when the summer school session ends. This enrollment type should only be used when a student attends summer school at a different school from their primary enrollment. There are at least 2 scenarios where this can happen: 1. In a multi-school district, where they operate summer school at a different school than the student is enrolled in. Students stay enrolled in their primary school, but also have a concurrent enrollment in the summer school. 2. In any district, after a student matriculates (often exit