Bulk Student and Staff Photo Import Instructions

GO to the File Menu in the SchoolWise Desktop program and Click on Import Data - Import Student & Staff Photos...

As seen below:

Step 1 Click on the ... button to choose your Source Photo Folder that the actual pictures are located in. Then choose what format the pictures are saved as. Then click on the Next button to proceed.

Step 2 Click on the ... button to choose your folder that contains the photo-to-student map file. Then choose which position each field is in (the default field positions are loaded for Lifetouch photos).

If you open your photo-to-student map file you can tell the field positions (see example below). Each field position in the file should be separated by a comma. In the example below you see the ID in Position 1 (on the left before the comma) and the Filename in Position 2 (highlighted yellow - on the right after the comma). Click Next when you are ready to proceed.

Step 3 Click on the ... Preview button to pull in an example photo. This will help you to determine if cropping is required. As seen in the example below there is some white space around Ruger's photo (7575.jpg).

You can experiment with the cropping numbers and click on Tab to see your adjustments. In this case I set the Crop Off Top to 0 and the Crop Off Bottom to 140 and there is no more white space around the photo (see example below). Now I am ready to Click Next and proceed with the import. All photos will be cropped in the same way.

Click Next when ready. Then choose Start Importing to begin the photo import.

Once the import is complete, SchoolWise will display a logfile with the results that looks like this one:

Student photos can also be manually updated (one at a time) by right-clicking on the photo area in the Student Form and choosing Update Photo.

Choose the new photo that you want to replace the existing one with then click on Import.

Adjust the cropping then click Ok when you are ready.