1. The electronic system has a procedure to track and verify that initial attendance is entered within two weeks from the calendar day of the school day for which the attendance is a record thereof. This flexibility would be for the purpose of distance learning attendance tracking only. Attendance for in-class instruction should still be entered on the calendar day of the school day of record. Under certain circumstances, such as wide-spread power outages, system interruptions, or for students participating in distance learning, teachers are allowed to electronically submit and certify attendance on a subsequent day or week, retaining paper documentation on which attendance was recorded contemporaneously;
2. The electronic system includes a report that lists the dates of data entry and modifications, and the employee identification of the person or persons logging the attendance information into the system;
3. The report described in #2 above is readily accessible to teachers and administrators for their review;
4. If the electronic system relies on passwords, there must be adequate safeguards to ensure that such passwords are accessible only to the employee for whom the password is created;
Districts can select 'Require Strong Teacher Passwords' from the District Configuration Options. Passwords will need to be at least 8 characters long with a mix of upper and lower case and at least one number and special character. As for safeguarding those passwords, it is the responsibility of the staff to adhere to their District's password policy.
5. For the 2020–21 school year only, districts and county offices must receive a letter from their independent auditor, indicating that the attendance accounting system has been reviewed by the auditor and that the system’s level of integrity is acceptable to the auditor. This letter would not need to be submitted to CDE.
Districts are responsible for performing this step. If not done, then Weekly Engagement reports must be printed and manually signed by teachers.