School Enrollment Overview
Students must be enrolled in a school before they can be enrolled in any course or activity list.
School Enrollment Status Code
- Primary Enrollment (Code 10)
- Secondary Enrollment (Code 20)
- Short-Term Enrollment (Code 30)
- Non-ADA Enrollment (Code 50)
- Summer School Enrollment (Code 25): This SchoolWise internal enrollment type is linked to a summer school ScyID. This enrollment type ends automatically when the summer school session ends. This enrollment type should only be used when a student attends summer school at a different school from their primary enrollment. There are at least 2 scenarios where this can happen:
1. In a multi-school district, where they operate summer school at a different school than the student is enrolled in. Students stay enrolled in their primary school, but also have a concurrent enrollment in the summer school.
2. In any district, after a student matriculates (often exit code E230 or E450), they may need to attend summer school back at the school they just exited. The summer school enrollment type can be used to temporarily re-enroll the student back in their former school for the summer.
School Enrollment Changes
You can make enrollment changes in the past using the split or merge functions:
Split = split a continuous span into 2 spans with a gap in the middle.
Merge = merge 2 spans into 1 continuous span.
How to delete a student from your SIS
There are some situations where you may want to delete a student record from your SIS. This can be done if there are no historical records associated with the student (attendance, marks, etc.).
Ex. A duplicate student record was created by enrolling a student in school more than once.
Ex. A pre-enrollment record for the student was created in your SIS but the student was never actually enrolled in school (never attended). Note: If you believe the student may enroll in your school in the near future, you can just delete the current school enrollment record but leave the student record in the SIS.
You can delete a student from your SIS per the following procedure:
1. Open the student form for the student you wish to delete and navigate to the Enrollment Page – Class Schedule tab.
2. Right-click on each academic subject class and delete those enrollment records one at a time by choosing Administrator Options – Delete Enrollment in.
3. Right-click on the Day level (0H – or Grade level) class and delete that record by choosing Administrator Options – Delete Enrollment in.
4. Click on the School Enrollment tab, right-click on the school enrollment record, select Advanced Options, then select Delete This Enrollment Span.
5. Right-click the student’s name in the student form and select Delete this Student.
What to do about a No Show Student?
Refer to this article for advice: https://schoolwisehelp.freshdesk.com/support/solutions/articles/48001242414-what-to-do-about-a-no-show-student-
Additional guidance can be found in the CALPADS Statewide Student Identifier (SSID) and Enrollment Procedures.