Student Analytics

Student Analytics Introduction

Student Analytics is accessed from the school office menu.

Web User Privileges need grated to staff to provide access to student analytics data. Click here for instructions.

Video Tutorials are available for training. You can access these videos from the link in the top right corner of the Analytics Dashboards.

Analytics Data

There are 2 views available, the default Dashboard view or the Student List View.

You can switch from the Dashboard view to the Student List View by clicking on Dashboards and selecting it.

You can switch from the Student List View to the Dashboard view by clicking on Student List View and selecting it.

Dashboards

Gradebook Averages is the default dashboard shown. Attendance Overview is an alternate dashboard you can display by clicking Gradebook Averages link and selecting it. Additional custom dashboards can be created.

Viewing the Data 

The dashboard system allows the school faculty to view the Indicator data on the web in interactive charts and graphs. A “Dashboard” is a collection of graphs or lists (called “Pods”). Typically, each Pod will display the data for a single Indicator. Filters can be applied to each dashboard pod to filter the results by School, Grade Level, or by Student Performance Group. 

Student Performance Group filters are an especially useful tool for cross-applying results from multiple Indicators. For example, say you are looking at the graph showing the Indicator for gradebook averages for a school. You can then select a Performance Group (defined by the Attendance Indicator) filter to show the Gradebook Averages for students who are Chronically Absent – or combine Performance Groups to view, for example, the grade distributions for Homeless Students who are Chronically Late to school. 

Once defined, dashboards can be shared with other staff based on their user type. For example, some dashboards may be set visible to teachers, while others are available only to office staff or district management. 

Configuring Indicators: Thresholds, Risk Points and Pods

Indicators

Schools define the data items that they want to track by creating “Indicators”. Each Indicator defines a single data item that the system should aggregate for its students. Each indicator describes the table/view and field name that it monitors. An Indicator also includes a Performance Level Map that describes how the values for the indicator should be categorized. For example, an Indicator for Gradebook Math Average might define performance bands for: A (>=90), B (>=80), C (>=70), D (>=60) and F (<60). 

A school might define a couple dozen or so Indicators (and their performance bands) that they want to monitor for their students. Each district starts out with a default set of Indicators that cover typical monitoring needs such as Attendance, Gradebook Scores, Discipline, Program Enrollment, Standardized Testing, and Nurse/Counselor Visits. 

Risk Points

Each performance band of an Indicator may be assigned a number of risk points to help identify at-risk students. For example, in our prior example of a gradebook Math Average indicator, you might assign 5 Risk Points to band 4 (D), and 10 Risk Points to band 5 (F). Each night when all the Indicators are updated, the total Risk points for each student will be summed up from all indicators. The higher a student’s Risk Point total, the more attention they likely will need to get back on track. 

Performance Groups

Each Performance Band of an Indicator may also be assigned to a student Performance Group. For example, in our earlier example of a Math Average Indicator, we could define a Performance Group named “Needs Math Help” for bands 4 and 5 (students with a D or F in the subject). For an Attendance Indicator, students with >10% absent could be assigned to a Performance Group named “Chronic Absent”.