Expanded Learning Program Tracking

  • Updated on Sep 11, 2025
  • Published on Nov 22, 2022
  • 5 minute(s) read
  • Jevon Baird
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Beginning in the 2025-2026 fiscal year, all LEAs are required per Assembly Bill (AB) 1113 to submit and certify data as part of the CALPADS End-of-Year (EOY) submission for student enrollment and participation (attendance) in any of the following Expanded Learning Programs: 

  • Expanded Learning Opportunities Program (ELO-P).
  • The After School Education and Safety (ASES) program.
  • 21st Century Community Learning Centers (CCLC), which includes programs serving elementary and middle/junior high school students, and the After School Safety and Enrichment for Teens (ASSETS) program.


Refer to CALPADS Update Flash #305 for more information regarding the New Data Collections for Attendance Recovery Program and Expanded Learning Programs.

SchoolWise has added the capability to track Expanded Learning Program (ELP) enrollment and manually record the total number of ELP attendance days in the Student Form.

Expanded Learning Program (ELP) rosters can be setup in SchoolWise for tracking attendance and meals/snacks. ELP Attendance can be recorded in the Desktop Attendance form or in the Web Attendance form. 

Rosters can be setup in SchoolWise for tracking ELP attendance in the Desktop Attendance form or in the Web Attendance form. To create an ELP class roster for tracking attendance, you must create an academic course section with positive attendance enabled and enroll students.

Click here for general information regarding course setup.

Click here for general information regarding course enrollment.

Click here for general information regarding attendance recording.

  • Create an academic course for ‘ELP’ with Credits = 0, Course Term = AR Year, Marking System = None, Course State Code (CBEDS Code) = 6012. In the course section defaults tab, enable positive attendance and set the default minutes for the class. 
  • Create sections as needed. Enable positive attendance and set the default minutes for each section. Use ELP for the Schedule Term (this utilizes the 12 month ELP calendar track instead of the normal ADA calendar track). If you don’t need to track attendance by grade level, you can create one academic course with one section (all students enrolled in this course section will be included in one roster). If you need to track attendance by grade level, you can create one academic course with separate sections for each grade level (use the Section Local ID to identify the grade level) so each section will have a separate roster. Use Period 9 for the course section(s) as this period filter is used in many reports for expanded learning and after school program attendance tracking.
  • If fixed length ELP class sections are used, the default minutes for each section can be used for tracking participation time.
  • If variable length ELP class sections are used, please contact SchoolWise support to enable check-in/check-out time tracking in the SchoolWise web attendance forms. Please provide your default start/end times for each course section. 

Note that “Positive Attendance” must be enabled in both the Course Section Defaults tab and in each course section. When 'Positive Attendance' is used, students are ‘considered absent unless marked present'. When taking attendance, mark students present (when present) or leave the attendance record blank (Not Taken) when absent. If an ELP course will be used for Attendance Recovery, the ELP course should only use positive attendance tracking (considered absent unless marked present). Negative attendance recording would cause potential audit compliance issues.

See below for ELP course setup screenshot examples. 

Attendance Tracking

  • Do you need to take attendance on non-school days? A new day type option has been added to the school calendar for “Non-ADA Attendance” which allows you to take attendance for expanding learning programs during weekdays when normal school is not in session. This day type is ignored for normal ADA reporting. The SchoolWise calendar can be updated as needed (click here for help).
  • Do you want to scan meals on “Non-ADA Attendance” day types? If yes, contact SchoolWise support to enable this option in the application registry editor so meals can be scanned on any day (in session or not in session). 
  • If desired, Teacher Gradebooks can be setup to track hourly attendance (instead of daily attendance) with check-in and check-out times. Contact SchoolWise to enable this option (provide us the default start/end times for each course section).  
  • If desired, Teacher Gradebooks can be setup with a digital signature requirement for student pick up. This feature can be enabled in your web district configuration options (click here for help).
  • Note: The web foundation module is required to utilize teacher gradebooks.

Hourly Attendance Tracking

Contact SchoolWise support to setup hourly attendance tracking for specific teacher gradebooks (course sections). The hourly attendance function must be enabled manually every year for specific course sections.

The teacher records the check-in time when each child arrives and the check-out time when each child is picked up. This records the times each child is there and the system calculates the hours.

The default class start time and class end time is set for the course section when hourly attendance is enabled. The class start time and class end time can be changed for a specific date by clicked the Class Times button.

Check-in time defaults to the normal start time of the class. Check-out time defaults to the current time when the button is pressed. Press the button again to specify a different time.

At the end of the day, after everyone is picked up, press the Set Day Complete button.

Clicking on the check-in button produces:                               

Clicking on the check-out button produces:

Digital Signature

We can also add a digital signature requirement to record student pick-up records in the teacher gradebooks. This feature can be enabled in your web district configuration options.  

Attendance Reports

Web Reports: The following web report captures hourly attendance data with check-in and check-out times from teacher gradebooks: 

  • After School Positive Attendance Times
  • After School Positive Attendance Times Whole School

Desktop SIS Reports: The following desktop reports capture attendance data: 

  • After School Hourly Positive Attendance (uses the default class minutes, not the actual check-in & check-out times)
  • After School Positive Attendance Daily Count
  • After School Positive Attendance Student Count
  • After School Daily Sign-In Sheet
  • After School Weekly Sign-In Sheet
  • After School Weekly Sign-In Sheet w/Pickup Time
  • After School Weekly Sign-Out Sheet
  • Hourly Positive Attendance (uses the default class minutes, not the actual check-in & check-out times)
  • Hourly Positive Attendance Totals (uses the default class minutes, not the actual check-in & check-out times)
  • Monthly After School Attendance Sheets (negative attendance)
  • Monthly After School Positive Attendance Sheets
  • Monthly After School Teacher Verification Forms
  • Period Attendance
  • Positive Attendance Daily Present Count
  • Positive Attendance Present Count Export
  • Positive Attendance Student Present Count
  • Weekly Teacher Verification Positive Attendance

Do you want to use the SchoolWise accounting system for billing? Click here for more information.